DHET: Graduate / Internship Programme 2018

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CLOSING DATE: 02 February 2018, Time: 16h00
Location: All Provinces

Stipend: R5353.78 pm

The Department of Higher Education and Training invites South African unemployed g raduates who are between the ages of 18 – 35 to apply for the 2018 / 19 Internship Programme.

Development Support, Public Entities

  • Assists with coordination and m onitoring of funded Project.
  • S erve as a secretary for projects meetings
  • Compile submissions , Reports and Memos
  • Assist with o versight, Monitoring & Evaluating and c ompliance report s
  • Assist in compiling and analysing financial reports.

N Dip / Degree: Administration, Financial Management , Development Studies, AccountingRef No: CFO / 2018 / 01

Office of the CFO

  • Assist with preparations of financial reports on Departmental Development fund.
  • Generic front office management and reception services, filing, records management and administrative functions.
  • Perform ad – hoc duties as maybe delegated from time to time in the directorate

N Dip / B.Com: Office Management or Filling, Administration, Accounting.Ref No: CFO / 2018 / 02

Compliance , Internal Audit

  • Assist with p lan ning and execute audits
  • Assist with the design of audit programmes
  • Assist with compliance verification / testing and monitoring.
  • Assist with performing ad – hoc tasks relevant to compliance.

N Dip / Degree / B.com: Compliance, Internal AuditingRef No: CFO / 2018 / 03

Financial Services

  • Capturing journals on BAS
  • Processing PTMS on PERSAL System and BAS
  • Processing of expenditure transactions; processing of debts transactions; Payroll management; Cash flow and budgeting
  • Provide financial and administrative support to projects.

N Dip / Degree / B.com: Finance with Accounting,Ref No: CFO / 2018 / 04

Supply Chain Management , Assets Management

  • Sourcing of price quotation
  • Processing of orders and payments
  • Filling of Supply Chain Management documents
  • Ordering, Travel and Accommodation, Logistics, Transit, Receiving of requisitions, selecting suppliers from CSD (Central Supplier Database).

N Dip / Degree: Logistics, Purchasing M anagement , Public Admin, Supply Chain, Asset Management, FinanceRef No: CFO / 2018 / 05

Planning Policy & Strategy
Research Coordination, Monitoring and Evaluation

  • Desktop Research, Report Writing, Recording Minutes and Management of research projects
  • Logistical Planning, Secretarial Support and Administrative Support
  • Conduct internet re searches
  • Undertake literature reviews Master’s Degree: Social Sciences (Education) ,

N Dip / Degree: Public AdminRef No: P / 2018 / 06

Career Deve lopment Services and Open Learning

  • Assist with the maintenance of various CDS projects budget
  • Assist with analysis of financial information for CDS
  • Assist with the m anagement of CDS assets
  • Assist with the d evelop ment of APP’s for Career Development Services and Open Learning.

N Dip / Degree: Financial Management, AuditingRef No: P / 2018 / 07

System Monitoring & Economic Analysis

  • Provide Office Administration

Provide secretariat services Degree: Economics, Econometrics, Statistics & Mathematics.Ref No: P / 2018 / 08

Legal and Legislative Service for Education Institutions

  • Provide logistical support to meetings , compile agenda, take minutes and arranging refreshments
  • Assist with legal advisory services, drafting of legal documents and legal research

Degree: LLBRef No: P / 2018 / 09

Information System Coordination

  • Manage small projects and assist with development of information standard
  • Provide secretariat services in the directorate meetings
  • Perform ad – hoc duties as maybe delegated from time to time in the directorate

N Dip / Bachelor’s Degree: Public / Admin / Office Management, Public AdminRef No: P / 2018 / 10

Global Partnership, African Middle East

  • A ssist with the necessary logistical and programmatic preparations to receive and host local and international guests
  • P erform general tasks as and when requested by the Deputy Director and Assistant Director
  • A ssist the personal assistant with ensuring the Director’s office operations are carried out efficiently

BA Degree / BA Hon. International Relations or major in PoliticsRef No: P / 2018 / 11

Strategic Coordination & Secretarial Supp ort, Social Inclusion & Equity

  • Assist in the development and compilation of the department annual performance plan
  • Assist in collation of strategic and performance inputs from B ranches
  • Assist with facilitat ion provisioning of stationary and office equipme nt

N Dip / BA Degree: Management Assistant or Admin, Public AdminRef No: P / 201 8 / 12

University Education
Financial and Physical Planning

  • A ssist in one or more of the sections dealing with earmarked grants i.e. infrastructure, clinical training , vat science, HDI development grant
  • Assist with the evaluation of clinical training grants reports from universities
  • Assist with submissions to release funds

N Dip / BA Degree: Accounting, Public Finance, InfrastructureRef No: UE / 2018 / 13

Office of the DDG

  • Provide administrative support in the office of the DDG, including the following: – Conduct research on the HE System – Support various research projects – Report writing and develop briefings

Honours Degree: Arts, Social Science , EducationRef No: UE / 2018 / 14

Private Higher Education Institutions

  • Information Management
  • Production of Certificates.
  • Evaluation and annual reports

N Dip / Degree: Management, Economic, Social SciencesRef No: UE / 2018 / 15

  • Teaching &Leaning Development and Teaching Qualification & Policy
  • Capturing registration information into a relevant database
  • Sorting evaluated qualification in alpha numerical order
  • Arranging travelling and accommodation for the manager

N Dip / Bachelor’s Degree: Business or Office Admin, Public AdminRef No: UE / 2018 / 16

TVET Infrastructure Development Programme

  • Project Support, Prepare for meetings, Review Reports, Compile Reports, Office Support, Filling, Record Keeping, Writing Minutes

N Dip / Degree: Project ManagementRef No: TVET / 2018 / 17

Financial Planning

  • Budget planning , Management, Monitoring and Reporting
  • Financial statement analysis and reporting
  • Funding norms development and implementation
  • Assist with the m anage ment of data collection processes
  • Develop and analyse data and compile reports
  • Assist with the management of the cash flow statements of the Directorate
  • Assist with the processing of S&T and cell phone claims.

B.com: Financial Accounting, Economics & EconometricsRef No: TVET / 2018 / 18

Planning and Institutional Support

  • Administer and monitor the directorate’s financial system in line with the Department financial system in order to ensure that the directorate finances are maintained in an accurate and timely manner
  • Provide office administration support to the Directorate, including fi ling, tracking and processing of documents and correspondence.
  • Organise and Co ordinate meetings, conferences and travel arrangements. N Dip / Bach Degree: Public Admin, Financial Management
  • Ref No: TVET / 2018 / 19
Public TVET Colleges

  • Database management for the Chie f Directorate
  • Compile and submit travel claims, cell phone claims, subsistence and travel claims.
  • Assist with the management of the filling system of the Directorate and retrieval of document as and when required
  • Provide administrative support to the Dire ctorate in order to ensure that the Directorate’s administrative functions are performed well.

N Dip / Degree / Bach: Public Admin, Management, Database Management, Business StudiesRef No: TVET / 2018 / 20

Communication and Media Liaison and Call Centre & Clients Service

  • Respond to enquiries / queries through Call Centre, fax and email.
  • Assist to manage DHET social media platform
  • Office administration ( i.e. Couriering Branding bookings for travelling’s, Procuring stationary, procuring communicatio n equipment , Procuring Branding.
  • Assist with the m onitor ing of internal communication platforms (i.e. notice board monitoring)

N Dip / Degree: Communications, Public Relations, Graphic Design, Journalism, Marketing ManagementRef No: CS / 2018 / 21

Government Information Technology Office

  • Provide transversal system (BAS, PERSAL and LOGIS) support
  • Assist in the administration of the entire Microsoft network environment
  • Installation and maintenance of network infrastructure and software

N Dip / Degree: IT, BSc, C omputer ScienceRef No: CS / 2018 / 22

Facilities Management and Logistics Services

  • Assist wit h the management of transport, GG vehicles and other facilities management duties
  • R ender effective and efficient registry services
  • Payment of private and state owned and municipal services
  • Prepare document and files for filing including opening and closing of files

N Dip / Degree: Facilities, Property Management, Public Management, Project ManagementRef No: CS / 2018 / 23

Human Resource Administration ,Management & Development

  • Assi st with the coordination of Recruitment and Selection process es i.e. capturing applications, shortlisting and interviews.
  • Assist with capturing of information on the PERSAL SYSTEM
  • Assist in coordinating Internship, Security Learnership and WIL Programme
  • Capturing of performance management form s on both PERSAL System and Departmental spread sheet e.g. (Performance agreement , Quarterly reviews and Annual Assessments
  • Assist with the bursary audit process and capturing of applications on database
  • Quality checking of all PMDS documents to ensure compliance with Departmental PMDS Policy for employees
  • Assist with administration and coordination of Skills Development unit

N Dip / Degree: Human Resource Management & Development, Public Administration, Records / Office ManagementRef No: CS / 2018 / 24

Labour Relations & Wellness

  • Assist with c ounselling and referrals
  • Assist with advocacy of EHW programmes and services
  • Assist with the Psycho – Social Intervention
  • Assist with h andling of grievances and misconduct
  • Assis t with coordination of c ollective bargaining and negotiations

N Dip / Degree / B Tech: Labour Relations, laws, Office Admin / Secretarial, Psychology / WellnessRef No: CS / 2018 / 25

Office of the Director – General / Deputy Director General: CS / Chief Director HRM&D

  • Risk Management or fraud Prevention activities, Secretarial function of the risk Management committee and a dmin istration support
  • Generic front office management and reception services, filing, records management and other ad – hoc administrative functions.
  • H andling of confidential documents and Responding to enquiries.
  • Assist with incoming and outgoing of correspondence
  • Scan files and Hyperlinking of documents.
  • Administrative support

N Dip / Degree: Public / Admin / Office Management, Management Assistant , Risk Management, Auditing / Accounting / Forensic AuditingRef No: CS / 2018 / 26

National Skills Fund / Work Integrated Learning

  • Assisting managers with projects administration
  • Assisting Directorates with office administration duties
  • Sorting of data from SETAs, UoT’s and TVET
  • Managing the incoming and outgoing of data to stakeholders.
  • Assisting with compilation of claims
  • Assist to design relevant audit procedures for planned audits.
  • Assisting with execution of audits as per the internal audit plan , in accordance with internal audit methodology and International Standards of Internal Audit.
  • Assist with the conducting of legal research and provide legal advice including drafting legal opinions
  • Assist with ensuring compliance to risk management polici es, procedures and systems
  • Update the risk register, compliance report and central litigation and investment register.
  • Assist with maintaining of accurate weekly timesheets and monitoring hours spend against available budget and provide regular reports.

N Dip / Degree: Public / Office / Admin Management, Project / Financial Management, Information Technology, Legal Assistance, Communication, Public Relation, Data Capture, Supply Chain Management, Auditing, Management Assistant, ResearchRef No: SD / 2018 / 27

National Skills Authority

  • Assist with the mark eting and communication strategies
  • Coordinate NSA advocacy activities
  • Assist with the m anage ment of Social Media Platforms.
  • Assist with the coordination of NSA events

N Dip / Honours Degree: Information System, Marketing / CommunicationRef No: SD / 2018 / 28

Institutional Development Support, Programme Curriculum, Development and Assessment

  • Assist with the m onitor ing and report on CD Budget
  • Arrange, prepare for and record proceedings of meetings
  • Assist with p rocurement and logistics

N Dip / Degree: Office Management / AdministrationRef No: CET / 2018 / 29

Regional offices and Colleges (E Cape, N Cape, W Cape, N W, Mpumalanga, Limpopo, F S, KZN & Gauteng).

  • Office management and administration support
  • A ssist the CETC directorate with distribution, collection and capturing of annual and snap surveys.
  • A ssist the CET directorate procurement matters
  • Assist with making travelling arrangements
  • Assist in the administration of the entire Microsoft network environment
  • Installation and maintenance of network infrastructure and software
  • Assist with preparations for financial reports
  • Processing of expenditure transactions; processing of debts transactions;

N Dip / Degree: Public / Office Administration, Human Resources Management, Finance , Town Planning / Quantity Surveying, Information Management, IT Specialist, Accounting, Data Management, Management Assistant.Ref No: CET / 2018 / 30

How to Apply

CONDITIONS: Applications must be submitted on a Z83 form obtainable from any Public Service Department and must be accom panied by a comprehensive CV and certifi ed copies of qualifications and Identity Document. Candidates must not have previously served as Interns in the Public Service.

APPLICATIONS: Please forward your application, quoting the Reference Number to: The Director – General, Department of Higher Education and Training, Private Bag: X174, Pretoria, 0001 or hand deliver at: 123 Francis Baard Street, Pretoria at the Reception area.

Correspondence will be limited to successful candidates only and applications recei ved after the closing date or faxed or emailed, will not be considered.

Enquiries: Nokwanda Khoza 012 312 5192 or Mr W alter Makgoale 012 312 5760 or Ms Mashudu Managa 012 312 5805 or Mr M Rooi 012 312 5125

Graduates from TVET Colleges and people with disabilities are encouraged to apply.

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